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Live Project Expand child menu Expand. AI Expand child menu Expand. Toggle Menu Close. Access requirements identified, requested and setup completed PoC Output Checklist PoC Success Criteria Measures of success for PoC have been met and accepted by stakeholders Recommendation for Prototype phase developed Key personnel resources and skill requirements identified Process approach is defined Prototype Scope is defined High-level business features have been identified and prioritized High-level technical features and requirements have been identified and prioritized Sample Technical Considerations for Next Phase Recommendations Existing Solutions and Systems Has it been specified if the solution requested is a feature fix or capability enhancement on an existing platform?
Has it been determined if the capability will reside in a solution that is GSA-internal or managed by an external vendor Specify if it will reside on a current GSA IT platform that is up for contract renegotiation Has it been determined if Solution is cloud based, if not, will it need to integrate with an application maintained in Cloud Services or on premise services?
Software Has solution languages, tools and applications been determined e. By doing so, project leaders can better convince the enterprise to commit the needed resources to develop the idea.
POCs also allow stakeholders to assess the idea giving them a varied form of win-loss or cost-benefit analysis. If the proposed venture fails, tons of resources could go to waste that could have been invested in more productive initiatives.
If project managers can prove that they have an airtight idea and the right measures to mitigate possible losses, they can better compel stakeholders to accept their proposal. The POC process has five basic steps that project teams can follow, from developing the idea to firming it up and presenting it to the investors. When presenting their POC, project leaders must establish the need for the product by mentioning who the target market is and what their pain points are.
They need to get actual and verified answers. Project leaders can acquire these responses by interviewing a representative sample of customers. Pro tip: Interview a sample group of customers to understand and verify their pain points. The team should then assess each brainstormed solution according to the likely costs, timeline, technologies needed, required operational capacities, competition, resources, and other factors.
They can even narrow down the list of ideas to the most feasible ones and finalize their proposed product. Pro tip: Welcome half-baked ideas. Once the team has arrived at a feasible idea, they should create a prototype based on the decided requirements, features, and solutions. The project team must let the individuals in their sample group try and test the completed prototype. This is so they can quickly determine whether the product truly addressed the pain points shared by the group.
Testing it with the same group enables the team to document their feedback more easily, which is essential to the next step.
The gathered feedback lets the project team initially verify the usability and feasibility of the solution. It also informs the team of any needed improvements to the proposed product and gives significant insight for other relevant actions moving forward. Pro tip: Use a cloud-based platform to obtain feedback. With the concept tested and improved based on the feedback, the project team can now prepare their presentation to the stakeholders.
They must present, among other things, the pain points that the product solves, features that address those problems, and technologies integrated to demonstrate the value of the idea. They should elaborate on the product development and project management components, which they should also note in their project tracker. These include clearly defined success criteria or project management metrics , evaluation measures, timelines, next project management plans should it be approved , resources needed, and other aspects discussed earlier.
Once the team successfully presents the idea and persuades the stakeholders to approve and invest, they can begin to implement it. Pro tip: Put more emphasis on the benefits that your product brings, instead of its features. A POC helps businesses see if a proposed idea is practical and attractive for the target market and achievable for the company.
Through the POC, project teams can explore the planned components and functionalities of the ideated product, along with the costs, resources, and capacities required to make it work.
From these details, companies can better assess the readiness of the newly developed solutions for adoption on a wider scale, approve of the idea, and decide to invest in its implementation. The template includes a layout with all the sections you need for a stellar proposal, including descriptions and what information to include in each section. It also comes with a pre-built table of contents!
Easily save this file to your computer or print it using the link below. You will also receive an email with your download. The Motley Fool has a Disclosure Policy. While not the cheapest option, it's worth paying more for this tool's functionality and painless onboarding process. Heralding from a well-known brand name, Microsoft Project is a complex project management tool.
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Project management software helps companies improve collaboration, manage resources and budgets, schedule, forecast, document and track all of their short- and long-term collaborative projects.
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